Virtual Office Application Please complete the form below to apply for a virtual office service at Clavering House. Business details Legal business name(s) Company number (if applicable) Company type Sole traderPrivate limited company (Ltd)Partnership / LLPPublic limited company (PLC)Charity / non-profitPublic sector / local authority Nature of business (a description of your day to day activities) Website (if applicable) Services required Registered office addressMailbox serviceMail forwardingMail scanningTelephone answering You can view our current virtual office pricing here. This will open in a new window so you can review pricing before submitting your application. Business addresses Registered office address (as per Companies House) Principal place of business Is the principal place of business the same as the registered office? YesNo Post handling, forwarding & notifications To comply with regulatory requirements, post forwarding is only permitted to the home address of a director or beneficial owner. Who will be authorised to collect or handle post on behalf of the business? Director / beneficial owner onlyNamed employee(s) (collection only)Third party (collection only, additional ID may be required) Email address for post collection notifications Only directors or beneficial owners may receive forwarded post. Employees or third parties may collect post from Clavering House with prior authorisation. Do you require post forwarding? NoYes – forwarding to a director / beneficial owner home address Post forwarding address (home address of director / beneficial owner) Post scanning & notifications Do you require Post scanning (scan to email)? NoYes Email address for scanned post Please ensure the email addresses provided are monitored regularly. Clavering House is not responsible for delays caused by unmonitored inboxes. Beneficial ownership & control Please provide details of any individual who owns or controls 25% or more of the business, or who otherwise exercises significant control. Is the primary contact the only beneficial owner / person of significant control? YesNo Additional Beneficial Owner 1 Full name Date of birth Residential address Time at current address If less than 2 years, previous address Role / nature of control Additional Beneficial Owner 2 Full name Date of birth Residential address Time at current address If less than 2 years, previous address Role / nature of control If the business has more than two additional beneficial owners, further details and identification documents will be requested separately. Primary contact (If different from above) Full name Email address Telephone number Residential address Identification documents Acceptable photo ID documents Valid passport UK photocard driving licence EU/EEA national identity card Acceptable proof of address documents (dated within the last 3 months) Utility bill (gas, electricity, water) Bank or credit card statement Council tax bill HMRC correspondence Please ensure documents are clear, legible, and show the full page. Photo ID (passport or driving licence) Proof of address (dated within the last 3 months) Billing details Please provide billing details for invoicing. If these are the same as the primary contact or business address, you may leave this section blank. Billing contact name Billing email address Billing address Declaration I confirm that the information provided is accurate and that I agree to the Virtual Office Terms & Conditions and the Privacy Notice. Once submitted, your application will be reviewed and we will contact you if any further information is required.
